Come orientarsi nella burocrazia dei bandi comunitari.

Consigli ed esempi pratici

• Registrazioni• Il Partenariato• Documentazione di supporto: quali sono? 

INDICE

ECAS

https://webgate.ec.europa.eu/cas/eim/external/register.cgi

REGISTRAZIONI

REGISTRAZIONI

REGISTRAZIONI

Un partenariato passa attraverso un semplice processo strategico che prescinde dallaspecificità di ogni singolo progetto:

• Comprendere le necessità implicite nella progettazione

• Definire le risorse e le capacità mancanti 

• Identificare appropriati partner, come da bando

• Identificare partner di paesi diversi  

IL PARTENARIATO

Al Project Manager spetta:• rendere conto formalmente al promotore delle necessità implicite nella progettazione• proporre possibili partner e/o negoziare proposte diverse da parte del promotore• concludere formalmente il partenariato• tenere aggiornato il network dei potenziali partner

• Numero dei partner

• Durata

• Valutazione e quantificazione delle attività comprese nella

collaborazione

• Distribuzione delle responsabilità/potere decisionale

• Livello di condivisione di strutture e risorse

• Forma giuridica migliore in linea con il bando

IL PARTENARIATO

Riconoscere le differenze tra i partner è un passo indispensabile perun buon processo di collaborazione.

E’ fondamentale che tutti gli attori coinvolti siano informati sulperché e come la collaborazione sia nell’interesse dei vari partner.Esplicitare gli obiettivi condivisi dai partner è fondamentale per:

• conferire un senso di identità al gruppo di lavoro

• chiarire i meccanismi relazionali

• definire ordini di grandezza e perimetro delle attività

• stabilire procedure di controllo condivise

• preparare il terreno a una buona comunicazione

IL PARTENARIATO

La raccolta della documentazione per la presenta‐zione di un progetto:• Legal Entity,• Financial Identification Form,• Declarations of Honour,• Letter of Mandate,• supporting documents, etc.

SUPPORTING DOCUMENTS

LEGAL ENTITY

http://ec.europa.eu/budget/execution/legal_entities_en.htm

FINANCIAL IDENTIFICATION FORM

http://ec.europa.eu/budget/execution/ftiers_en.htm

DECLARATION OF HONOUR

ANNEX 2.a DECLARATION BY PARTNER ORGANISATION

[on letterhead paper of the organisation] (Each « partner » in the project - must fill in a copy of this declaration)

1. Title of DAPHNE III 2007 project and name of coordinating organisation: 2. Name of partner organisation (Full legal name): 3. Contact details of the partner organisation (contact person, address, telephone, e-mail address): 4. Specific role that the partner organisation will play in this project (maximum 10 lines) 5. Reasons why the partner is suitable to play this role: 6. Persons responsible for participation in this project: Name: Function in organisation: 7. Financial contributions to project (please specify1): NONE / EUR ……………… I certify that the information in this proposal about my organisation is accurate and

complete. I declare I have read and accept the rules governing this call for proposals. I will grant

power of attorney in the terms set out in the annex IV of the grant agreement to the applicant (coordinator) mentioned above, to act in my name and on my behalf in signing the possible grant agreement and its possible subsequent riders with the European Commission. I will be bound by the terms of this grant agreement.

I declare that I am aware and agree that in case of a successful evaluation, the

Commission shall, subject to payment arrangements, pay the grant in full to the coordinator which is entitled to receive funds from the Commission and distribute the amounts corresponding to the partners' participation in the action.

I declare that I am aware that, except in cases of force majeure, as provided for in the

standard grant agreement, I shall make good any damage sustained by the Commission as a result of the execution or faulty execution of my obligations.

In particular, as provided for in the standard grant agreement, I accept in advance on-the-

spot checks and inspections by Commission departments, the European Anti-fraud Office (OLAF) and the European Court of Auditors

1 This amount should be consistent with « budget estimate » heading N

I, the undersigned, certify on my honour that: The partner organisation is not in one of the situations which would exclude it from taking part in a Community grant programme andaccordingly declare that the organisation: is not bankrupt or being wound up, is not having its affairs administered by the courts, has not entered into an arrangement with creditors or

suspended business activities, and is not in any analogous situation arising from a similar procedure provided for in national legislation orregulations;

has not been convicted of an offence concerning its professional conduct by a judgment which has the force of res judicata; is not guilty of grave professional misconduct proven by any means which the contracting authority can justify; has met its obligations relating to the payment of social security contributions or taxes under the legislation of the country in which it is

established or with those of the country of the contracting authority or those of the country where the contract is to the performed; has not been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or

any other illegal activity detrimental to the Communities' financial interests; is not currently subject to an administrative penalty; has not been declared to be in serious breach of contract for failure to comply with its contractual obligations subsequent to another

procurement procedure or grant award procedure financed by the Community budget. I have been informed that, under the Financial Regulation of 25 June 20021 as last amended by Council Regulation No 1995/2006 of 13 December 20062 applicable to the general budget of the European Communities, contracts may not be awarded to candidates who, during theprocedure:

are subject to a conflict of interest; are guilty of serious misrepresentation in supplying the information required by the contracting authority as a condition of participation in the contract procedure or fail to supply this information.

Authorised signatory of the partner organisation: Title (Mr, Mrs, Pr, etc.): ______________________________ Name and Surname: ______________________________ Position in the partner organisation: ______________________________ Date : _________________ Signature :

________________________________________________

1 Official Journal L 248, 16.9.2002. 2 Official Journal L 390, 30.12.2006, p. 1.

DECLARATION OF HONOUR

Please use the headed paper on your national language of your organisation

ANNEX IV LETTERS OF MANDATE

[full official name] [ACRONYM] [official legal form]1 [official registration No]2 [official address in full] [VAT number], (“the co-beneficiary”), represented for the purposes of signature of this mandate by [name,forename and function] of the one part, and Università degli Studi di Sassari - UNISS Public - Academic organisation Piazza dell’Università, n°21, 07100 Sassari (Italy) VAT number: 00196350904, (“the co-ordinator”), represented for the purposes of signature of this mandate by Prof. AlessandroMaida, Rector of the other part,

HAVE AGREED For the purposes of the implementation of the agreement

HBV-HCV-HIV: THREE DIFFERENT AND SERIOUS THREATS FOR EUROPEAN YOUNG PEOPLE. A NETWORK TO STUDY AND TO FACE THESE CHALLENGES IN

EU - H-CUBE & No 2008207 between the Executive Agency for Health and Consumers and the co-ordinator,

The following: 1. The co-beneficiary grants power of attorney to the co-ordinator, to act in his name and for his

account in signing the above-mentioned agreement and its possible subsequent riders with theExecutive Agency for Health and Consumers. Accordingly, the co-beneficiary herebymandates the co-ordinator to take full legal responsibility for the implementation of such anagreement.

1 Delete if the beneficiary is a natural person or a public-sector body. 2 Delete if the beneficiary is a public-sector body. (For natural persons, also indicate the number of their identity

card or, failing that, of their passport or equivalent.)

1. The co-beneficiary hereby confirms that he has taken careful note of and accepts all theprovisions of the above agreement with the Executive Agency for Health and Consumers, inparticular all provisions affecting the co-beneficiary and the co-ordinator. In particular, heacknowledges that, by virtue of this mandate, the co-ordinator alone is entitled to receivefunds from the Executive Agency for Health and Consumers and distribute the amountscorresponding to the co-beneficiary’s participation in the action.

2. The co-beneficiary hereby agrees to do everything in his power to help the co-ordinator fulfilthe co-ordinator’s obligations under the above agreement. In particular, the co-beneficiaryhereby agrees to provide to the co-ordinator whatever documents or information may berequired, as soon as possible after receiving the request from the co-ordinator.

3. The provisions of the above agreement, including this mandate, shall take precedence overany other agreement between the co-beneficiary and the co-ordinator which may have aneffect on the implementation of the above agreement between the co-ordinator and theExecutive Agency for Health and Consumers.

4. A signed copy of this mandate shall be annexed to the above agreement and shall form anintegral part of it.

SIGNATURES For the co-beneficiary For the co-ordinator [name/forename/function] [signature] [signature] Done at [place], [date] Done at In duplicate in English

LETTER OF MANDATE

GRAZIE