DP PO Anticipo Compas

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Business Description on Enhancements for Retentions

& Down PaymentsEnhancements for ERP 6.0 Enhancement Package 4

RampUp Knowledge Transfer

October 2008



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1. Security Retentions in Procurement

2. Down Payments in Purchase Orders and Down Payment Monitoring

3. Further Enhancements in FI-Integration

Agenda



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Purchase Order

Benchmark analysis

15.000 Euro

20 %Retention

Invoice

Benchmark analysis

15.000 Euro

Due: immediately

3.000 EuroPayment 2 (due date)

12.000 EuroPayment 1 (immediately)

XX.XX.XXDue date

Security Retention in Procurement

Process Overview

In this example you have ordered a benchmark analysis for 15.000 Euro. You are not sure

about the quality of the analysis as this is the first one from this vendor.

For this you have agreed a security retention: You pay only 80 % of the agreed price when

you receive the analysis. The rest will be paid after you have checked the analysis and are

satisfied with it.

Until now this was a manual posting in financials. With Enhancement Package 4 you can

trigger the retention directly from the purchase order and post it automatically together with

the invoice.



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Settings in Purchase Order

On the new tab page “Payment Processing” in the purchase order header you can specify if

you want to work with retention in this purchase order.

Retentions can be defined on header or item level.



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Enter Invoice for Purchase Orders with

Planned Retention

When you enter an invoice for a purchase order that is relevant for retention you get an

information.

It is recommendable to create a special screen layout for retentions so that you see the

relevant fields in the first columns of the item overview.

The retention is always calculated from the current invoice amount, not from the purchase

order value.

If you have not planned the retention in the purchase order these fields are not ready for

entry. In this case you should ask purchasing to change the purchase order.

You can enter a due date for the withheld so that the retention amount will be paid on thatdate. In customizing you can define per material group proposals for the length of the

withheld period.



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Invoice Receipt with Retentions: Postings in Financial Accounting

Payment withheld

Consumption Vendor

Vendor

15000 17850

3000 3000

Input tax

2850

Postings for Invoices with Retentions

When you post the invoice, a second accounting document for the retention is created. You

can decide in the customizing settings for Logistics Invoice Verification if the posting is to

be done gross or net. Depending on this the retention is posted with or without tax.

In this example there was no goods receipt planned what explains that you see a posting to

a consumption account and not to the GR/IR-Clearing account.

When you pay the withheld amount the account for the payment withheld will be cleared.



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Customizing Settings for Retentions

To call the customizing settings for retentions got to the SAP customizing implementation

guide (IMG) and choose

Materials Management Logistics Invoice Verification Incoming Invoice Retention

You can define proposals for the due date of retentions. Depending on the material group

you can enter the length of the retention time. This proposal date can be changed when

you enter the invoice.

In the settings for tax handling you decide if the retention is to be posted gross or net. This

settings depend on the country and the tax code.



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3. Further Enhancements in FI-Integration

Agenda



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Down Payment in Purchase Order

Item Detail

On the invoice tab page in the item detail data of the Purchase Order you find the Down

Payment Category (DP Category).

You can select the entries

No Down Payment

Voluntary Down Payment

Mandatory Down Payment

If you choose “Voluntary Down Payment” or “Mandatory Down Payment”, you can enter the

data for the down payment:

Down Payment Percentage or Down Payment Amount

Down Payment Date

After saving the Purchase Order you will find the item in the Down Payment Monitor.



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Down Payment Monitor

After saving Purchase Orders with down payments you will find them in the Down Payment

Monitor.

To call the Down Payment Monitor choose the menu path:

Logistics Materials Management Purchasing Purchase Order Reporting

Down Payment Monitoring for PO or enter the transaction code ME2DP in the command

field.



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On the Down Payment monitor you can select the Purchasing documents you want to

process.



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Down Payment

on header level

Down Payment

on item level

Down Paymentor Down Payment

Request already

posted

Create Down Paymentor Down Payment

Request

Value of existing DownPayments and Down

Payment Requests

In the Down Payment Monitor you can see different icons that indicate whether the down

payment is on header or item level.

If down payments or down payment requests already exist you find an icon for the

purchase order history.

To post a down payment or a down payment request, position on the requested line and

choose “Create Down Payment”



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Down Payment Posting

In the next step you can decide if you want to post a down payment request or a down

payment.

For purchase order items with multiple account assignment you can enter the sequence

number of the account assignment object you want to post to.

If you want to post a down payment or a down payment request with reference to a

purchase document directly, you can use transaction FPDP_CREATE. You should not use

transaction F-47 for this as there is no check against the down payment category of the

purchase order.



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Down Payment Posting

Check values, change them if necessary

Continue with Enter after checking the entries

In the Down Payment Request or the Down Payment you can change the proposal from

the Purchase order.

To proceed you have to press “Enter”.

You will be forwarded to transaction F-47 (Down Payment Request) or F-48 (Down

Payment) where you will make the postings as regular. After Posting the Down Payment

Request or the Down Payment the purchase order history will be updated.

In the Down Payment Monitor you will find an icon that shows you that a Down Payment

Request or Down Payment has been posted.



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Invoice Verification for Purchase Orders

with Down Payments

If Down Payments exist for a Purchase Order you get an information when you post the

invoice in Logistics Invoice Verification.



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Invoice Verification for Purchase Orders

with Down Payments

Purchase Order

History

To check the existing Down Payment Request and Down Payments you can display the

Purchase Order Structure.

Down Payments are displayed as “Anz”, Down Payment Requests as “AAf”.

Before posting the invoice you can decide to clear existing Down Payments. To do this call

the Down Payment Clearing screen. On the Down Payment Clearing screen you can select

the Down Payments you want to clear together with the posting of the invoice.

Down Payment Requests can not be cleared.



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Overview Postings in Down Payment Process

Down Payment

Goods Receipt

Invoice Receipt with Down Payment Clearing

Vendor Down Payments

Vendor Down Payments

Bank

Consumption GR/IR clearing

GR/IR clearing Vendor

Vendor

20000 20000

100000 100000

100000 100000

20000 20000

When you post the down payment, the amount will be posted to a special G/L account.

This account will be cleared when you post the invoice in Logistics Invoice Verification with

automatic down payment clearing.

If you do not clear the down payment while posting the invoice the clearing will take place

during the next payment run.



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3. Miscellaneous Topics in FI-Integration

a. EHP2

b. EHP3: BW - Integration

c. EHP4

Agenda



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Business Function LOG_MM_CI_1

for ERP 6.0 Enhancement Package 2

Description for physical inventory documents

For physical inventory documents, there is a new description field. You can enter adescription in order to name the physical inventory document. For example, you can enter

"Inventory of Men's Shirts" in the description field.

Invoice verification

In the invoice items, a field for the complaints reason is available in transactions MIRO,

MIR6, and MIR7. You can enter a reason for invoice reduction in invoice verification and

specify a reason for invoice reduction for each item in an invoice.

You can use the new method COMPLAIN in the business object incoming invoice (object

type 2081). You can use this method or the related IDoc for invoice items about which

you have a complaint, to send an invoice reduction to the vendor in electronic form.

Previously, you could only print out this information. You can also extract data from volume-based rebate management to the BI system and

display it, in order to initiate changes to the volume rebate agreements.



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Business Function LOG_MM_CI_1


Capacity check for goods receipt

When you create a purchase order you can run a capacity check for the goods receipt.Previously, there was no check on the delivery date of a planned delivery regarding

sufficient capacity in the goods receiving area of a warehouse. When the goods are

delivered to a door of a goods receiving area that has no available capacity, this may

cause bottlenecks in the goods receiving area of a warehouse. However, another door

may have available capacity at that time.

BI Content purchasing data

You can use enhanced BI Content for SAP ERP Purchasing Data in your BI system.

DataSource Purchasing Data

You can use the DataSource purchasing data (schedule line level) in extended form. You

need an extended ERP DataSource to generate a demand history in service parts

planning in SAP SCM using data from SAP ERP.



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BW-Functionality for Invoice Verification –

Vendor Evaluation

Integration of Logistic Invoice Verification into BW

Creation of evaluation results for vendor evaluation in SRM Access of ECC vendor evaluation



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BW-Functionality for Invoice Verification

DataflowQuestionnaire

SRM

Vendor EvaluationInvoice

Invoice Evaluation Results Vendor Evaluation

BW

ECC

Evaluation Results

Evaluation

Evaluation

Evaluation results are additional information to invoice documents

These information

are extracted to BW content

are used by ECC vendor evaluation

invoice documents are transferred to BW

These data are used for further applications, e.g. Global Spend Analysis

SRM vendor evaluation mostly is using manual criteria

These information are extracted to BW content



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Customizing in ECC

Customizing

IMG:

SAP Customizing Implementation Guide

Materials Management Purchasing

Vendor Evaluation

Logistics Invoice Verification



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Themes per Business Function


Business Function: JFMIP_MM_01

MM, Invoice Verification

Check for final invoice indicator

In the invoice a message will be raised if the final invoice indicator has been set for the

referenced purchase order item



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Themes per Business Function


Business Function: LOG_MMFI_P2P

Integration of Materials Management and Financial Accounting

Security Retentions

Down Payment and Down Payment Clearing

Field “Plant” on G/L tab

Due to a requirement of retail the field “Plant” is available on the G/L account tab and will be

stored on data base

Check for late goods receipt

In the invoice a message will be raised when a goods receipt is posted later than the last

schedule or the agreed last delivery date

Distribution of unplanned delivery costs to freight cost itemsThe distribution of unplanned delivery costs is also possible to freight cost items

Business Partner Check



© SAP 2008 /

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