Leveraging Technology for Effective EHS

Management Systems Planning and

Establishing Objectives

Susan Mazzarella, LEED AP

Managing Principal

Agenda

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ISO 14001 or OHSAS 18001 conformant management system need to perform some key Planning steps to ensure success. Process for setting environmental aspects, occupational health and safety hazards, and Objectives (aka performance goals)

Common challenges in performing these steps, and keeping them up-to-date include change management and consistency.

Technology solutions for this purpose are getting better and better.

An example Risk Assessment (Job Hazard Analysis) software will be shown as part of this discussion.

Q&A

© 2013 Environmental and Occupational Risk Management, Inc.

Terminology Overview

ISO 14001 (14k): Environmental Management System standard

OHSAS 18001 (18k): Occupational Health & Safety Management System standard – Similar to ISO 9001 (Quality) standard

– Integrated management system = EHS-MS

Approximately 80% overlap between 14k and 18k requirements

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Management Systems Drivers

Drivers

Corporate

EHS Perform-

ance

Customer Supply Chain

Increased Market Share

Semiconductor Industry Benchmarking

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Intel: Company-wide certificate for ISO 14001 and OHSAS 18001

Samsung: Many sites registered to ISO 14001 and OHSAS 18001; some still in progress

STMicroelectronics: All manufacturing and many non-manufacturing sites ISO 14001/OHSAS 18001 certified

© 2013 Environmental and Occupational Risk Management, Inc.

Solar Industry Benchmarking

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Innotech Solar: ISO 14001/OHSAS 18001

SolarWorld: ISO 14001/OHSAS 18001

Canadian Solar: ISO 14001/OHSAS 18001

First Solar: ISO 14001/OHSAS 18001

Suntech: ISO 14001/OHSAS 18001

© 2013 Environmental and Occupational Risk Management, Inc.

14k/18k Elements

Policy

Planning

Implementation & Operation

Checking & Corrective Action

Management Review

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Plan/Do/

Check/Act

Loop

19 Clauses in each standard

“Performance” not “Prescriptive” Based

7 © 2013 Environmental and Occupational Risk Management, Inc.

Key Steps to Planning Phase

Planning

Checking &

Corrective Action

Policy

Management

Review

Implementation

& Operation

• Identify Environmental

Aspects and Impacts and

OHS Hazards and Risks

• Prioritize Aspects and

Hazards

• Establish Objectives and

Targets

• Develop and Implement

Environmental

Management Programs

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EHS Planning

Environmental Aspects

Health & Safety Hazards

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Health & Safety Hazard

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Source

Act Situation

© 2013 Environmental and Occupational Risk Management, Inc.

with a potential

for harm

Health & Safety Risks

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Likelihood of

Occurrence

Severity of Injury/Ill Health

Risk

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Common Challenges

Lack of Consistency

Change Management

Lack of Training

© 2013 Environmental and Occupational Risk Management, Inc.

How can Technology Improve the Process?

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Ensure JHA data is collected and recorded in a consistent, standardized way in a central repository

Utilize that data to help organization prioritize controls

Analyze the effectiveness and impact of those controls

– Required under Performance Measurement and Monitoring in OHSAS 18k

Increase the accountability for the utilization of safety resources

Drive the continued improvement of your safety program

© 2013 Environmental and Occupational Risk Management, Inc.

Organize Exposure Groups

Job/Task Description

Department

Location

Division

State

Identify Homogenous Exposure Groups – What’s common to

everyone? – What’s common to

everyone in » An office?

» In manufacturing?

» In shipping/receiving?

14 © 2013 Environmental and Occupational Risk Management, Inc.

Example: Remedy Interactive JHA Software

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iPad compatible

Customize Setup

– Populate with your organization’s terminology

– Limit options for certain fields to ensure consistency

– Use your homogeneous exposure groups to organize the structure

© 2013 Environmental and Occupational Risk Management, Inc.

Enter the Job

Searchable

by Job

Name,

Department,

Location,

Hazard,

Keyword,

etc.

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Identifying Hazards for the Job/Task

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Hazard Identification

Modifications to EHS-MS

External Events

Human Factors

Contractors/Visitors

Workplace Design

Changes or Proposed Changes

Non-routine Activities

Routine Activities

Enter each

Hazard

Enter risk

score for

each Hazard

Much more

powerful than

just entering

a risk score

for the entire

job

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Identify the

Tasks

associated

with the Job

Enter photos

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Enter

potential

hazard type,

hazard

category, risk

ranking and

controls

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Enter

ESTABLISHED

and

PROPOSED

controls

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Compare

Established

and

Proposed

Controls

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Sort by High

Risk

Use this

information to

set Objectives

and Targets

Find common

Hazards e.g.

Lack of

oxygen

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High Risk Hazard: Lack of Oxygen in Tank Cleaning Activities

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Example Objective to Address High Risk

Jobs

© 2013 Environmental and Occupational Risk Management, Inc.

Objective: Lower risk of Oxygen Affixation in Tank Cleaning Activities

Target: Identify and Implement Controls that Reduce Risk to Moderate

– Identify project work teams, timeframes, resources needed, deliverables, etc.

Evaluate High Risks for Objectives

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Identify common hazards that if addressed, could lower multiple job risks

Apply new proposed controls to quickly quantify risk mitigation

Identify problem areas (e.g. jobs, departments, locations) for special focus

© 2013 Environmental and Occupational Risk Management, Inc.

Embrace Technology

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Virtually eliminate JHA program process failures

Demonstrate compliance with legal and other requirements

Run reports, charts, graphs quickly and accurately

Using an iPad, can be completed real-time in the field

Cut down program administration time, and increase the time spent on mitigation of risk

All of these benefits = Reduced risk!

© 2013 Environmental and Occupational Risk Management, Inc.

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Thank you!

Susan Mazzarella

mazzarellas@eorm.com

949.420.0660