Esci Msp Material

8/12/2019 Esci Msp Material

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M.PRANEETH KUMAR(B-Tech, PGDM-IM,PMP, MCTS)

Welcome to MS Projects 2007 Session in ESCI Dt: 17thand 18thApril

201!

Aprojectis a finite endeavor - having specific start and completion dates - undertaken to create a unique

product or service which brings about beneficial change or added value.

Project management is becoming more and more of a priority with business. It is now recognized that the

skills required to manage operations are quite different from the skills required to manage projects. ven

e!cellent managers at the operational level will require some retraining when taking on a large project

What is project management?
http://www.ms-project2007.com/http://www.ms-project2007.com/http://www.ms-project2007.com/


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It is the discipline of planning and organizing resources to bring about the successful completion of specificgoals while managing constraints of scope" costs and time.

"On time, on spec, on budget!"

Project management is the application of knowledge, skills, tools and techniques toproject activities to meet or exceed the needs and expectations of stakeholders


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Topics to be discussed:

!" #ifferent fields in $%P &''(&" %cheduling)" *ritical tasks+" *alendars" -esource sheet." -esource leveling(" /aseline0" Tracking1" -eports

2

Q & A Session

#ifferent fields in $% projects &-


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%cheduling :

Indicato Ent# Ba

Ti$e Sca"e

Ent# Ta%"e

Gantt chat


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'ind the critical path for the below activites

Acti"it# D$ration

Predecess

or

B &

M ' B

N B

*& B

A & M,N

! + N,

C '

*/ A

S */ !,A

R ,!

T & C,

K 0 S,R,

U 1 K,T

-345T678%96P 58# 46868; T5%%


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'()* +,P% (' I/%

+*I0 #P#1I%

1*I+I1A PA+2

0A++ 12A*+ 3I4A*#

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A *elationship establishes the dependency between any two tasks. +asks with dependency

relationships are linked. A task that must occur before another task is a predecessor task and thatwhich must occur later in the relationship is a successor task.


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-unning the ;antt *hart Wi>ard


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W7- /-35#7W8 %T-*T-3

A5()+ 35% 1(#%

%++I0 )P 3(*/ 5*A/#(3 %+*)1+)* 1(#%

W7- /-35#7W8 %T-*T-3

3ork 5reakdown %tructure is a hierarchal structure that is used to organize tasks for

reporting schedules and tracking costs. . 3ith Project" we can represent the work

breakdown structure by using I#6s or by assigning the 35% code to each task

Project 35% #efine 1odes


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It is used to change the 35% format. It can be in number or in alphabets.


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*78%T-568T%

1onstraints& *estriction set on the start or finishes date of a task. ,ou can specify that a task must start onor finish no later than a particular date. 1onstraints can be fle!ible 7not tied to a specific date8 or infle!ible

7 tied to a specify date8.

+o get more information about a task with a date constraint" click the task " and then click +ask Information

%3TT68; *78%T-568T%

Activate the +ask Information form and select the Advanced +ab

T@pes 7f *onstraints

As late as possible

As soon as possible


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'inish no earlier than

'inish no later than

$ust finish on

$ust %tart on

%tart no earlier than

%tart no later than

-ecurring Task

A recurring task is one that occurs repeatedly during the course of a p*oject.'or e!ample" you might define the

weekly status meeting as a reurring task

ntering a *eccuring +ask

(n the Insert $enu " click *ecurring +ask

In the +ask ame bo!" type the task name

In the #uration bo!" type or select the duration of a single occurrences of the task

)nder *ecurrence Pattern " select eother daily" weekly" $onthly or yearly

%pecfiy the task frequency and select the check bo! ne!t to the day of the week that the task should occur

)nder *ange of recurrence" type a start date in the %tart bo!" and then click nd After or nd 5y


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*5438#5-%

,ou can create and assign calendars to each project" resource and each activity. +hese calendars define

the available work hours in each calendar day. ,ou can also specify national holidays" your organization6s

holidays" project-specific work9 non-workdays" and resource vacation days. 1alendar assignments are used

for activity scheduling" tracking and resource leveling.


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In $icrosoft Project" there are three 1alendar +emplates

%tandard 1alendar 7 #efault8

ight %hift

:; 2ours calendar

To *reate *alendar, %elect tools, *hange Working Time

#efining 8ew *alendar

(n the +ools $enu" 1lick 1hange 3orking +ime


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1lick 1reate ew 1alendar

If you want to begin with a default calendar" click 1reate ew 5ase 1alendar

If you want to create a new calendar based on e!isting calendar" click $ake a 1opy of and then click

the calendar name in the calendar bo!.

In the ame bo!" type a name for your new base calendar.

1lick (/

(n the calendar " select the days you want to change

%tandard

:;-2ours


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Working 9ours

If you plan to change the working hours from Project6s #efault " it is essential to set them up correctly"

ideally before entering any task data. +he settings can be updated in +ools" (ptions


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3xceptions

+o specify a period for non default working time" click on the !ceptions tab" select any row and give a

field name" select the dates during which period you want the time to change. ow click on the details

tab and modify the working time according to the new requirement.


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Assigning 1alendar to Project

0o to Project" Project Information" select the calendar defined


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#efining -esources 2 5ssigning

-esources

*esources are categorized into three types

3ork *esource& people and quipment *esources that perform work to accomplish a taks. 3ork *esources

consume time to accomplish a task

1ost *esources& 1ost resources provide a means of applying cost to a task by assigning a cost item 7 +ravelling

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