POMODORO
TECHNIQUE

THE EASY WAY TO DO
MORE IN LESS TIME

LAZO APOSTOLOVSKIJAVA DEVELOPERat TRICODE MACEDONIA

TALKING ABOUT POMODORO TECHNIQUEbut WHAT is it?

???

???

It's defined in 1992

by Francesco Cirillo

but all started in late 80's

while at University!

It's a way of managing ourtime!

timeboxed activity

one activity at a time

work with time not against it

and it's Italian for Tomato

POMODOROTECHNIQUECONTEXT

Brain performance,Left Brain vs Right Brain,Brain fuel

WE WILL SKIP THAT PART

BreathingHeartbeat

It's all about Rhythm!

PomodoroagainstProcrastination

Procrastination

Why we procrastinate?

Because we are lazy? NO!

That other people force us to do something against our will

Our own pressure for making a perfect performance

Fear of making mistakes or receiving criticism

Pomodoro give us staring point!

HELP US DEALING WITH

Paradox of Choice

Information absorbing

Hyperactivity

And lets skip othersyou got the point!

Pomodoro stages

Pomodoro stages

Planing in the morning

Tracking interruptions, estimations and finished pomodoros

Recording record tracking information on the end of the day.

Processing recorded information example how many interruptions you have in 25 minutes period.

Visualizing look into processed information and see how you can improve your process.

Learn the technique

It's simple

Write your tasks

High priority task on To Do Today Sheet

Wind up the clock to 25 minutes

Focus on the problem.

We will dive deeper later ;)

What we need for pomodoro?

PENCIL

3 SHEETS OF PAPER

KITCHEN TIMER

WHAT TO DO FIRST?

Activity Inventory Sheet

Activity Inventory Sheet

unsorted list of future activities

can be used
day after day

Activity Inventory Sheet

Put all tasks that is on our mind there (free memory)

add new activities
during day

close finished ones

ToDo Today
Sheet

ToDo Today Sheet

It's starting point for day

It's not commitment

Most important activities from activity inventory sheet estimated in pomodory.

Ideally 12, but 10 are acceptable

Create new sheet every day

ToDo Today Sheet

Name, Date

Activities

Urgent & Unplaned

Record of
Interruptions and
Reestimations

When we have this SET UP!

Take first activitySet timer to 25 minutes100% focus on chosen activity

When timer rings.

BREAK!

Break is important!

Brain need to refuel

Break is important!

Brain need to absorb learned information

Break is important!

Brain need to see whole picture of problem

When timer rings

Take 5 minute break

Put X next to activity

Detach from problem
clean desk, make coffe.

Don't even think about

It's not a failure (we already finish something)

Abstract 25 min time unit

25 minutes focused on activity

Do not split it.

Do not switch activity

Rhythm is important. Do not loose Rhythm.

Activity completed

Cross out activity on todo list.

If we have more time left, check if task is really done!

Records Sheet

Records Sheet

Why It's important?

Records Sheet

To improve our process

To adapt

It's for us NOT for our BOSS!

Records Sheet

Daily records

Interruptions count

Planed vs Finished
pomodoros

Wrong estimations

Interruptions

They are bad!

Makes us to loose focus

Not getting done nothing

Interruption types

Internal interruptions

External interruptions

Internal Interruptions

Comes from inside

New Idea

Remind of something in a moment

Do not loose focus

accept, record and continue.

Do not break pomodoro.

Mark it on ToDo today! '

External Interruptions

Try to protect pomodoro

Phone and email are easy

Write it under Urgent & Unplaned

Mark it on ToDo today! -

Pomodoro Estimations

Estimate in the morning (during planing)

Estimate with , or

Split activity

Log on record sheet

ADAPT

Two weeks before adapt

Decrease or increase Number of pomodoros for day

Pomodoro duration, 5, 10, 15 or 25

Improve estimations

FINALLY!Beer time!

Any questions?

F: facebook.com/tricode

In: linkedin.com/company/tricode

T: twitter.com/tricode

L: www.tricode.nl