Aficio 220 Ricoh

7/29/2019 Aficio 220 Ricoh

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OPERATING INSTRUCTIONS

COPY REFERENCE

Read this manual carefully before you use this product and keep it handy for future

reference.

For safety, please follow the instructions in this manual.


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OPERATINGINSTRUCTIONS

RICOH COMPANY, LTD.15-5, 1 chome, Minami-Aoyama, Minato-ku, TokyoTelephone: Tokyo 3479-3111

Overseas Affiliates

U.S.A.RICOH CORPORATION

5 Dedrick PlaceWest Caldwell, New Jersey 07006Phone: +1-973-882-2000

The NetherlandsRICOH EUROPE B.V.Groenelaan 3, 1186 AA, AmstelveenPhone: +31-(0)20-5474111

United KingdomRICOH UK LTD.Ricoh House,1 Plane Tree Crescent, Feltham,Middlesex, TW13 7HG

Phone: +44-(0)181-261-4000GermanyRICOH DEUTSCHLAND GmbHMergenthalerallee 38-40,65760 EschbornPhone: +49-(0)6196-9060

FranceRICOH FRANCE S.A.383, Avenue du Gnral de GaulleBP 307-92143 Clamart CedexPhone: +33-(0)1-40-94-38-38

SpainRICOH ESPAA S.A.

Avda. Litoral Mar, 12-14,08005 BarcelonaPhone: +34-(0)93-295-7600

ItalyRICOH ITALIA SpAVia della Metallurgia 12,37139 VeronaPhone: +39-(0)45-8181500

Hong KongRICOH HONG KONG LTD.23/F., China Overseas Building,139, Hennessy Road,

Wan Chai, Hong KongPhone: +852-2862-2888

SingaporeRICOH ASIA PACIFIC PTE.LTD.260 Orchard Road,#15-01/02 The Heeren,Singapore 238855Phone: +65-830-5888

Printed in Japan

UE USA A267-6607


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Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To getmaximum versatility from this machine all operators should carefully read and follow the instructions inthis manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information before using this machine. It contains important information relatedto USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations may be slightly different from your machine.

Certain options may not be available in some countries. For details, please contact your local dealer.

Operator Safety:

This machine is considered a CDRH Class I laser device, safe for office/EDP use. The machine con-tains a 5-milliwat, 760 800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected)eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock

mechanism have been designed to prevent any possible laser beam exposure to the operator.

Laser Safety:

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unitin the field. The optical housing unit can only be repaired in a factory or at a location with the requisiteequipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laserchassis is not repairable in the field. Customer engineers are therefore directed to return all chassisand laser subsystems to the factory or service depot when replacement or the optical subsystem is re-quired.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manualmight result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your ma-chine before reading this manual. (For details, see P.4 Machine Types.)

Type 1: Aficio 220

Type 2: Aficio 270

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

Ricoh shall not be responsible for any damage or expense that might result from the use of parts otherthan genuine Ricoh parts in your Ricoh office product.

Power Source:

120V, 60Hz, 12A or more

Please be sure to connect the power cord to a power source as above. For details about the powersource, see P.131 Power Connection.


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USA (This information is for facsimile option users only.)

FCC Requirements

1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label thatcontains, among other information, the FCC registration number and ringer equivalence number(REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipment uses the following USOC jack: RJ11C

3. The REN is used to determine the quantity of devices which may be connected to the telephone

line. Excessive REN's on the telephone line may result in the devices not ringing in response toan incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0).Contact the telephone company to determine the maximum REN for the calling area.

4. If this equipment causes harm to the telephone network, the telephone company will notify youin advance that temporary discontinuance of service may be required. If advance notice is notpractical, the telephone company will notify the customer as soon as possible. Also, you will beadvised of your right to file a complaint with the FCC if you believe it is necessary.

5. The telephone company may make changes in its facilities, equipment, operations, or proce-dures that could affect the operation of the equipment. If this happens, the telephone companywill provide advance notice in order for you to make necessary modifications in order to maintainuninterrupted service.

6. In the event of operation problems (document jam, copy jam, communication error indication),refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORTDEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the tele-phone network, the telephone company may request you to disconnect the equipment from thenetwork until the problem is resolved.

8. This equipment cannot be used on telephone company-provided coin service. Connection toParty Line Service is subject to state tariffs.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TOEMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA (This information is for facsimile option users only.)

The Industry Canada label identifies certified equipment. This certification means that the equipmentmeets telecommunications network protective, operational, and safety requirements as prescribed inthe appropriate Terminal Equipment Technical Requirements document(s). The department does notguarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facil-ities of the local telecommunications company. The equipment must also be installed using an accept-able method of connection. The customer should be aware that compliance with the above conditionsmay not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier.Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give thetelecommunications company cause to request the user disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility,telephone lines, and internal metallic water pipe system, if present, are connected together. This pre-caution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the ap-propriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of themaximum number of terminals allowed to be connected to a telephone interface. The termination onan interface may consist of any combination of devices subject only to the requirement that the sum of

the Ringer Equivalence Numbers of all the devices does not exceed 5.In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

means POWER ON.

means STAND BY.

Copyright 1999 Ricoh Co., Ltd.


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i

Safety Information

When using your machine, the following safety precautions should be alwaysfollowed.

Safety During OperationIn this manual, the following important symbols are used:

RWARNING:Ignoring this warning could cause serious injury or even death.

RCAUTION:Ignoring this caution could cause injury or damage to property.


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RWARNING:

Connect the power cord directly into a wall outlet and never use an ex-

tension cord.

Disconnect the power plug (by pulling the plug, not the cable) if thepower cable or plug becomes frayed or otherwise damaged.

To avoid hazardous electric shock or laser radiation exposure, do notremove any covers or screws other than those specified in this manu-al.

Turn off the power and disconnect the power plug (by pulling the plug,not the cable) if any of the following conditions exists:

You spill something into the equipment.

You suspect that your equipment needs service or repair.

Your equipment's cover has been damaged.

Do not incinerate spilled toner or used toner. Toner dust might ignitewhen exposed to an open flame.

Disposal can take place at our authorized dealer or at appropriate col-lection sites.

Dispose of the used toner bottle in accordance with the local regula-tion.


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RCAUTION:

Protect the equipment from dampness or wet weather, such as rain, snow,

and so on.

Unplug the power cord from the wall outlet before you move the equipment.

While moving the equipment, you should take care that the power cord willnot be damaged under the equipment.

When you disconnect the power plug from the wall outlet, always pull theplug (not the cable).

Do not allow paper clips, staples, or other small metallic objects to fall insidethe equipment.

Keep toner (used or unused) and toner bottle out of the reach of children.

For environmental reasons, do not dispose of the equipment or expendedsupply's wastes at household waste collection point. Disposal can take

place at our authorized dealer or at appropriate collection sites.

The inside of the machine could be very hot. Do not touch the parts with alabel indicating the hot surface. Otherwise it could cause a personal burn.

Our products are engineered to meet high standards of quality and function-ality, and we recommend that you only use the expendable supplies avail-able at an authorized dealer.


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How to Read this Manual

Symbols

In this manual, the following symbols are used:

RWARNING:This symbol indicates a potentially hazardous situation that might result indeath or serious injury when you misuse the machine without following the in-structions under this symbol. Be sure to read the instructions, all of which are de-scribed in the Safety Information section.

RCAUTION:

This symbol indicates a potentially hazardous situation that might result in mi-nor or moderate injury or property damage that does not involve personal injurywhen you misuse the machine without following the instructions under thissymbol. Be sure to read the instructions, all of which are described in the SafetyInformation section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might bedamaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op-erating.

Note

This symbol indicates precautions for operation, or actions to take after misop-eration.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,or conditions in which a particular function cannot be used.

ReferenceThis symbol indicates a reference.

[ ]

Keys that appear on the machine's panel display.

{ }

Keys built into the machine's operation panel.


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TABLE OF CONTENTS

What You Can do with this Machine (Copy Mode)................................. 2

Machine Types........................................................................................... 4

Guide to Components............................................................................... 5

Options....................................................................................................... 7Operation Panel......................................................................................... 8

Panel Display ........................................................................................... 11Displays and Key Operations...................................................................... 11

1.Basics

Starting the Machine ............................................................................... 13Turning on the Power.................................................................................. 13

Turning off the Power.................................................................................. 14Changing Modes..................................................................................... 15

Originals................................................................................................... 16Sizes and Weights of Recommended Originals.......................................... 16Sizes Difficult to Detect ............................................................................... 17Original Sizes and Scanning Area/Missing Image Area.............................. 18

Copy Paper............................................................................................... 19Recommended Paper Sizes and Types...................................................... 19Non-recommended Paper........................................................................... 22

Paper Storage ............................................................................................. 22Toner......................................................................................................... 23

Handling Toner............................................................................................ 23Toner Storage ............................................................................................. 23

Photo Conductor Unit (PCU) .................................................................. 24Handling Photo Conductor Unit................................................................... 24Photo Conductor Unit Storage .................................................................... 24Replacing Photo Conductor Unit................................................................. 24

2.CopyingBasic Procedure ...................................................................................... 25

Setting Originals...................................................................................... 27Setting Originals on the Exposure Glass .................................................... 27Setting Originals in the Document Feeder .................................................. 27Setting Non-Mstandard Sized Originals in the Document Feeder .............. 29

Basic Functions....................................................................................... 30Adjusting Copy Image Density .................................................................... 30

Selecting Your Original Type ...................................................................... 31Selecting Copy Paper ................................................................................. 31Auto Reduce/EnlargeHaving the Machine Choose the Reproduction Ratios ... 33


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Sort/Stack/Staple..................................................................................... 35SortSorting into Sets (123, 123, 123) ...................................................... 35StackDelivering Copies in Page Batches (111, 222, 333)....................... 37Staple .......................................................................................................... 38

Copying from the Bypass Tray .............................................................. 41

ProgramStoring Your Copy Settings in Memory.............................. 45

Storing a Program ....................................................................................... 45Deleting a Program ..................................................................................... 46Recalling a Program.................................................................................... 46

Other Functions....................................................................................... 47Energy Saver ModeSaving Energy ......................................................... 47InterruptTemporarily Stopping One Job to Copy Something Else........... 47User Codes ................................................................................................. 48Auto StartEntering Copy Job Settings During the Warm-up Period ........ 48Original Tone............................................................................................... 49How to Set the Papers with Letterhead....................................................... 49

Preset Reduce/EnlargeReducing and Enlarging Using Preset Ratios... 50

ZoomReducing and Enlarging in 1% Steps....................................... 52

Directional Size Magnification (inch)Stretching and Squeezingthe Image into the Copy Area ............................................................. 53

Directional Magnification (%)Stretching and Squeezingthe Image in 1% Steps ......................................................................... 55

Center/Border EraseErasing the Center and the Border ................. 56

CombineCombining Originals into One Copy................................... 58Series CopiesMaking One-sided Copies from Various Originals ... 62

Book Making One-sided Copies from Two Facing Page of a BoundOriginal (Book)......................................................................................... 62

2-Sided Making One-sided Copies from Two-sided Originals................. 63

DuplexMaking Two-Sided Copies ...................................................... 641 Sided Making Two-sided Copies from One-sided Originals ................. 642 Sided Making Two-sided Copies from Two-sided Originals ................. 66Book Making Two-Sided Copies from Facing Pages of a Bound

Original (Book)......................................................................................... 67CoverAdding or Inserting Sheets....................................................... 68

Front CoverCopying or Adding a Front Cover......................................... 68Both CoversCopying or Adding Front and Back Covers ......................... 69

OHP Slip SheetCopying or Inserting Slip Sheets ............................. 70

Positive/NegativeCopying in Complementary Colors...................... 71

Repeat ImageRepeating an Image over the Entire Copy ................. 72

Merging Images (Overlay)Merging Two Different Originals ............ 73

Preset StampPrinting Preset Messages on Your Copies................. 75Page NumberingPrinting Page Numbers........................................... 78

Combination Chart .................................................................................. 80


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3.What to do If Something Goes Wrong

If Your Machine does not Operate as You Want................................... 83Message...................................................................................................... 83Display ........................................................................................................ 84

If You Cannot Make Clear Copies .......................................................... 85

If You Cannot Make Copies as You Want.............................................. 86Adjust Image ............................................................................................... 86Combine...................................................................................................... 87Stamp.......................................................................................................... 87Duplex ......................................................................................................... 88

B Loading Paper..................................................................................... 89Loading Paper in the Large Capacity Tray.................................................. 90

D Changing the Toner Bottle ................................................................ 91

Replacing Photo Conductor Unit (PCU) ............................................... 93

x Clearing Misfeeds............................................................................... 98

Changing the Paper Size ...................................................................... 103Changing the Paper Size in Tray 1 or the Optional Paper Table .............. 103Changing the Paper Size in Tray 2 ........................................................... 105

d Adding Staples ................................................................................. 107

e Removing Jammed Staples............................................................. 109

4.User Tools (Copy Features)

Accessing the User Tools (Copy Features) ........................................ 111Exiting the User Tools ............................................................................... 112

User Tools Menu (Copier Features)..................................................... 114

Settings You Can Change with the User Tools .................................. 116

1. General Features 1/4 ............................................................................. 116



1. General Features 4/4 ............................................................................. 1192. Adjust Image 1/3 .................................................................................... 121

2. Adjust Image 2/3 .................................................................................... 122

3. Input/Output 1/2 ..................................................................................... 124

3. Input/Output 2/2 ..................................................................................... 125

4 Stamp Setting 1/3 ................................................................................... 125

4 Stamp Setting 2/3 ................................................................................... 126

4 Stamp Setting 3/3 ................................................................................... 127


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5.Remarks

Do's and Don'ts ..................................................................................... 129

Where to Put Your Machine.................................................................. 130Machine Environment ............................................................................... 130Power Connection..................................................................................... 131Access to Machine .................................................................................... 131

Maintaining Your Machine.................................................................... 132Cleaning the Exposure Glass.................................................................... 132Cleaning the Platen Cover ........................................................................ 132Cleaning the Document Feeder ................................................................ 132

6.Specification

Mainframe............................................................................................... 133

Document Feeder (Option) ................................................................... 137

Paper Tray Unit (Option)....................................................................... 138

Internal Tray 2 (1bin tray) (Option)....................................................... 139

Finisher (Option).................................................................................... 140

Shift Sort Tray (Option)......................................................................... 141

Large Capacity Tray (LCT) (Option)..................................................... 142

Duplex Unit (Option).............................................................................. 143

Bypass Tray (Option) ............................................................................ 144

48MB Copier Memory Unit (Option)..................................................... 145

INDEX...................................................................................................... 146


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This page is intentionally blank.


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2

What You Can do with this Machine (CopyMode)


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3


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4

Machine Types

This machine comes in two models which vary in copy speed. To make surewhich model you have, see the inside front cover.

Type 1 Type 2

Copy speed 22 copies/minute (A4K,81/2" 11"K)

27 copies/minute (A4K,81/2" 11"K)

Fax unit Option Option

Printer unit Option Option


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5

Guide to Components

1. Platen cover (option) or documentfeeder (ADF) (option)

Lower the platen cover over originalsplaced on the exposure glass for copying.If you have the document feeder, insert astack of originals here. They will be fedautomatically.

(The illustration shows the documentfeeder.)

2. Exposure glassPosition originals here face down forcopying. See P.16 Originals.

3. Internal trayCopied paper is delivered here facedown.

4. Ventilation holePrevents overheating. Do not obstructthe ventilation hole by placing or leaningan object near it. If the machine over-heats, a fault might occur.

5. Main power switchPress this switch to turn the power on or

off.This switch should only be used by a ser-vice representative.

Note

If the machine does not operate afterturning on the operation switch, checkif the main power switch is turned on.If it is off, turn it on.

6. Behind cover

Flip up when you use the keys under-neath.


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7. Main Power indicatorThis indicator lights up when the mainpower switch is turned on, and goes offwhen the switch is turned off.

8. On indicatorThis indicator lights up when the opera-tion switch is turned on, and goes offwhen the switch is turned off.

9. Operation switchPress this switch to turn the power on(the On indicator lights up). To turn thepower off, press this switch again (the Onindicator goes off).

10. Operation panelSee P.8 Operation Panel.

11. Front coverOpen to access the inside of the machine.

12. Paper traySet paper here. See P.89 B Loading Pa-

per.

13. Paper tray unit (option)

1. Bypass tray (option)Use to copy onto OHP transparencies,adhesive labels, translucent paper, postcards, and non-standard size paper. See P.41 Copying from the Bypass Tray.

2. Paper tray coverOpen this cover to remove jammed paperfed from the optional paper tray unit.

3. Lower right coverOpen this cover to remove jammed pa-per.


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Options

1. FinisherSorts, stacks, and staples copies.

2. Bridge unitRelays copies to the finisher.

3. Platen coverLower this cover over originals for copy-

ing.

4. Document feeder (ADF)Insert a stack of originals here.

They will be fed automatically.

5. Internal tray 2 (1 bin tray) (Op-tional Interchange unit required.)

If you selected this as the output tray,copied paper is delivered here facedown. See 15. Output Tray in the Sys-tem Settings.

6. Shift sort traySorts and Stacks copies.

7. Paper tray unitConsists of two paper trays.

8. Large capacity tray (LCT)Holds 2,000 sheets of paper.

9. Bypass trayUse to copy onto OHP transparencies,adhesive labels, translucent paper, postcards, and non-standard size paper. See P.41 Copying from the Bypass Tray.

10. Duplex unit (Optional Inter-change unit required.)

Use to make two-sided copies.

Other options:

Interchange unit

48MB copier memory unit


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Operation Panel

Copier only

Fax or printer installed

1. User Tools/Counter keyPress to change the default settings andconditions to meet your requirements.See P.111 User Tools (Copy Features).

2. Keys and indicators for fax mode(for machines with the optional faxfunction)

See the Fax Reference.

3. IndicatorsThese indicators show errors or the statusof the machine. See P.83 What to do IfSomething Goes Wrong.

4. More indicators for fax mode (formachines with the optional fax func-tion)

See the Facsimile Reference.

5. [Sort/Staple] keySort/Rotate Sort/Shift Sort: automatical-ly sorts copies.

Shift Stack: stacks together copies of eachpage.

Staple: staples each set of copies together.

6. [Duplex] keyMakes two-sided copies. See P.64 Du-

plexMaking Two-Sided Copies.


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7. [Reduce/Enlarge] keyPress to make reduced or enlarged cop-ies. See P.50 Preset Reduce/EnlargeReducing and Enlarging Using Preset Ra-tios.

8. Panel displayShows operation status, error messages,and function menu. See P.11 PanelDisplay.

9. [Auto R/E] keyEnlarges or reduces the image automati-cally according to the specified papersize.

10. [Full Size] keyFor making full size copies.

11.01 keys (Cursor keys)Press to select an item on the panel dis-play.

12. Check Modes keyPress to check the entered copy job set-tings.

13. Program keyPress to select the program mode. See P.45 ProgramStoring Your Copy Set-

tings in Memory.

14. Clear Modes keyPress to clear the previously entered copy

job settings.

15. Energy Saver keyPress to switch to and from Energy Savermode. See P.47 Energy Saver ModeSaving Energy.

16. Interrupt keyPress to make interrupt copies during acopy run. See P.47 InterruptTempo-rarily Stopping One Job to Copy SomethingElse.

17. Positive/Negative , Repeat ,{Overlay key

Positive/NegativePress to make positive/negative cop-ies. See P.71 Positive/NegativeCopying in Complementary Colors.

RepeatPress to make repeat copies. See P.72 Repeat ImageRepeating an Im-age over the Entire Copy.

OverlayPress to make overlay image copies.See P.73 Merging Images (Over-lay)Merging Two Different Origi-nals.

18. Cover/OHP Slip Sheet key Cover

Press to add or insert cover paper. See P.68 CoverAdding or InsertingSheets .

OHP Slip SheetPress to make copies or insert slipsheets. See P.70 OHP Slip SheetCopying or Inserting Slip Sheets .

19. Center/Border Erase keyPress to erase the center and /or all foursides of the original image. See P.56Center/Border EraseErasing the Centerand the Border.

20. Stamp keyPress to have a stamp mark printed oncopies. See P.75 Preset StampPrint-ing Preset Messages on Your Copies and P.78 Page NumberingPrinting PageNumbers.

21. Combine/Series key Combine

Press to make combine copies. See P.58 CombineCombining Originalsinto One Copy.

SeriesPress to make series copies. See

P.62 Series CopiesMaking One-sidedCopies from Various Originals.

22. D. Size Mag. (inch) keyPress to make Directional Size Magnifica-tion copies. See P.53 Directional Size

Magnification (inch)Stretching andSqueezing the Image into the Copy Area.

23. Direct. Mag.(%) keyPress to make Directional Magnification

copies. See P.55 Directional Magnifica-tion (%)Stretching and Squeezing the Im-age in 1% Steps.


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24. Zoom keyChanges the reproduction ratio in 1%steps.

25. Original Type keyPress to select the type of your originals.

26. Lighter key and Darker keysand Auto Image Density keyAdjusts the copy image density.

27. Operation panel for facsimilemode (for machines with the option-al fax function)

See the Facsimile Reference.

28. Number keysUse to enter the desired number of copiesand data for selected modes.

29. Clear/Stop keyWhile entering numbers, press to cancel anumber you have entered. While copy-ing, press to stop copying.

30. Start keyPress to start copying. Also use to initiateAuto Start. See P.48 Auto StartEn-tering Copy Job Settings During the Warm-up Period

31. Function keys (Fax or printer in-stalled machine only)

Press to change modes. To use copy func-tions, press the {Copy} key.

32. Main Power indicatorThis indicator lights up when the mainpower switch is turned on, and goes offwhen the main power switch is turnedoff.

33. On indicatorThis indicator lights up when the opera-tion switch is turned on, and goes offwhen the operation switch is turned off.

34. Operation switchPress this switch to turn the power on(the On indicator lights up). To turn thepower off, press this switch again (the On

indicator goes off).


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Panel Display

The panel display shows operational status, error messages, and functionmenus.

Important

Do not apply a strong shock or force of about 30N (about 3kgf) or more to thepanel display. Otherwise, the display might be damaged.

Note

Currently selected items are displayed white on black (e. g. ).

Keys that are displayed grayed-out (e. g. ) can not be used.

By default, the machine is in Copy mode when you switch on. This can bechanged. See Settings You Can Change With The User Tools of the SystemSettings.

Displays and Key Operations

Copy display

1. The machine status and messagesappear here.

2. Items which can be selected orspecified.

3. Number of copies set.

4. Press these keys to select an item.

5. Settings for this function.

6. Press these keys to select or con-firm settings.


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Common keys

[OK] Sets a selected function or entered value and returns to the previ-ous display.

[Cancel] Cancels a selected function or entered value and returns to theprevious display.

[ Prev.][ Next] When there are too many items fit on the display, use these keysto move between pages.

01 Press to highlight the selection you wish to select.

[PrevMenu] Press to return to the previous menu.

[Exit] Sets a selected function or entered value and returns to the initialdisplay.


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1. Basics

Starting the Machine

To start the machine, turn on the mainpower switch (copier only) or the op-eration switch (fax or printer installedmachine).

Note

This machine automatically entersEnergy Saver mode or turns itselfoff if you do not use the machinefor a while. See 07. Energy SaverLevel, 06. Panel Off Timer, 09.Auto Off Timer in the System Set-tings Reference.

Power switches for fax orprinter installed machine

This machine has two power switch-es: See P.5 Guide to Components.

Operation switch (right side of the op-eration panel)Turn on this switch to activate themachine. When the machine haswarmed up, you can make copiesor send faxes.

Main power switch (front of the ma-

chine)Do not touch the main powerswitch. It should be used only by aservice representative when theoptional fax unit is installed.

Important

If you leave the main power switchoff for more than about one hour,all fax files in memory will be lost.See Turning off the Power in theFacsimile Reference.

Turning on the Power

Starting the Machine

AMake sure that the power cord isplugged into the wall outlet firm-

ly.

B Open the switch cover and turnon the main power switch.

C If the On indicator goes off, pressthe operation switch to make theOn indicator light up.

The panel display will come on.


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Basics

14

1

Note

If the power is not turned onwhen the operation switch ispressed, check if the main pow-

er switch is on. If off, turn it on. During the warm-up period,

you can use the Auto Start func-tion. See P.48 Auto StartEntering Copy Job Settings Dur-ing the Warm-up Period.

Warm-up period is 45 seconds.

When the machine is set for user codes

A Enter your user code using theNumber keys. Then press the #key.

Note

To prevent others from makingcopies with your user code,press the {Clear Modes} key andthe {Clear/Stop} key simulta-

neously after copying.

Reference

For how to set user codes, see P.119 1. General Features 4/4.

When the Energy Saver indicator is lit

The machine is in Energy Savermode.

A Press the Energy Saver key.The machine will return to theready condition.

Note

The machine will also return tothe ready condition when anoriginal is set in the documentfeeder, or when the platen coveror document feeder is opened.

Reference

See 06. Panel Off Timer in theSystem Settings Reference.

Turning off the Power

Important

If you wish to unplug the powercord or turn off the main powerswitch, make sure that the remain-ing memory space indicates 100%on the display for fax mode.

Fax files stored in memory will belost an hour after you turn themain power switch off or you un-plug the power cord. See Turningoff the Power in the Fax Refer-ence.

A Press the operation switch tomake the On indicator go off.


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Changing Modes

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1

Changing Modes

You can use this machine not only as a copier, but optionally as a fax machine ora printer as well. Press the {Copy} key to use copy functions, or press the {Fac-simile} key to use facsimile functions.

If the display shows a mode other than copy mode, press the {Copy} key toswitch to copy mode.

For how to change the mode the machine starts in when you turn the operationswitch on, see 01. Function Priority in the System Settings Reference.

Limitation

You cannot switch modes in any of the following cases:

When scanning in a fax message for transmission.

During immediate transmission.

When accessing the user tools.

During interrupt copying.

During on hook dialing for fax transmission.

During Energy Saver mode.

When the fax handset is lifted.

While scanning in a document with the scan feature.


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Basics

16

1

Originals

Sizes and Weights of Recommended Originals

Metric version

Inch version

Non-recommended originals for the document feeder

Setting the following originals in the document feeder might cause paper mis-feeds or damage to the originals. Set these originals on the exposure glass.

Originals other than those specified in P.16 Sizes and Weights of Recom-mended Originals

Stapled or clipped originals Perforated or torn originals

Curled, folded, or creased originals

Pasted originals

Originals with any kind of coating, such as thermal fax paper, art paper, alu-minum foil, carbon paper, or conductive paper

Originals with indexes, tags, or other projecting parts

Sticky originals such as translucent paper

Thin originals that have low stiffness Originals of inappropriate weight P.16 Sizes and Weights of Recommended

Originals

Bound originals such as books

Transparent originals such as OHP transparencies or translucent paper

Where original is set Original Size Original Weight

Exposure glass Up to A3 --

Document feeder 1-sided originals:

A3L A5KL

40 128g/m2

2-sided originals:

A3L A5KL

52 105g/m2

Where original is set Original Size Original Weight

Exposure glass Up to 11" 17" --

1-sided originals: 11" 17"L

51/2" 81/2"KL

11 34 lb

2-sided originals: 11" 17"L

51/2" 81/2"KL

14 28 lb


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Originals

17

1

Sizes Difficult to Detect

It is difficult for the machine to detect the sizes of the following originals, so se-lect the paper size manually.

Originals with indexes, tags, or other projecting parts

Transparent originals such as OHP transparencies or translucent paper

Dark originals with many letters and drawings

Originals which partially contain solid images

Originals which have solid images at their edges

Originals other than those (marked by r) in the table below. See P.17 Sizesdetectable by the Auto Paper Select.

Sizes detectable by the Auto Paper Select

Metric version

Inch version

Size A3L

B4JISL

A4KL

B5JISKL

A5KL

11" 17"L

81/2"

14"L

81/2"

11"KL

51/2"

81/2"

KL

81/2"

13"LWhere setting

original

Exposure glass r r r r r r

Document feeder r r r r r r

Size A3L

B4JISL

A4KL

B5JISKL

A5KL

11"17"L

81/2"

14"L

81/2"

11"KL

51/2"

81/2"

KL

81/2"

13"L

10"8"K

10"14"L

Where settingoriginal

Exposure glass r r r r r r

Document feeder r r r r r


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Basics

18

1

Original Sizes and Scanning Area/Missing Image Area

Exposure glass

Document feeder

Limitation

Even if you correctly set originals in the document feeder or on the exposureglass, 3mm, 0.1" margins on all four sides might not be copied.

A3

A3A4

Horizontal size

Verticalsize

Referenceposition

Maximum Scanning area

A3 (297x420mm)

11"x17" (279x432mm)

CP01AEE


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Copy Paper

19

1

Copy Paper

Recommended Paper Sizes and Types

The following limitations apply to each tray:

Metric version Inch version Paperweight

Paper ca-pacity

Tray 1 A3L, B4JISL, A4KL, B5JISKL,

A5L, 11" 17"L, 81/2" 14"L, 81/2"

11"KL, 51/2" 81/2"L, 7

1/4" 101/2"

KL, 8" 13"L, 81/2" 13"L, 81/4"

13"L, 8"

10"KL, 10"

14"LNote

You have to specify the paper sizewith the user tools. See P.103Changing the Paper Size.

60 105g/

m2, 16 28lb

500 sheets*1

Paper tray unit

(option)

Tray 2 A3L , B4JISL , A4KL , B5JISKL ,

A5L , B6JISL*2 , A6L ,37/8" 71/2"

L, 41/8" 91/2"L, 11" 17"L , 8

1/2"

14"L, 81/2" 11"KL, 81/2" 5

1/2"L,

101/2" 71/4"KL, 8" 13"L, 8

1/2"

13"L, 81/4" 13"L, 8" 10"KL, 10"

14"L, 8KL*3 , 16KKL*4

, C5 Env.L, C6 Env.L, DL Env.L

Note


60 105g/

m2, 16 28lb

500 sheets*1

Tray2

Non-stan-dard sizes

A3L, B4JISL, A4KL, B5JISKL,

A5L, B6L, A6L, 11" 17"L, 81/2"

14"L, 81/2" 11"KL, 81/2" 5

1/2"L,

101/2" 71/4"KL, 8" 13"L, 8

1/2"

13", 81/4" 13"L, 8" 10"KL

60 157g/

m2, 16 42lb

*5

Translucent paper (A3L, B4JISL,A4KL, B5JISKL

OHP transparencies (A4KL)

Adhesive lebels (B4JISL, A4L)


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Basics

20

1

By-pass

tray(op-tion)

StandardSizes

A3L , B4JISL 60 105g/

m2, 16 28

lb

10 sheets*1

A4KL,B5JISKL, A5L,B6JISL

A4KL,B5JISKL, A5L,B6JISL

100 sheets

*1

*2 A6L, 11" 17"

L, 81/2" 14"L,

81/2" 11"KL,

81/2" 51/2"L,

101/2" 71/4"KL,

8" 13"(F)L, 81/2"

13"(F4)L, 81

/4" 13"L, 8"10"KL,10" 14"L

*2 A6L, 11" 17"

L, 81/2" 14"L,

81/2" 11"KL,

81/2" 51/2"L,

101/2" 71/4"KL,

8" 13"(F)L, 81/2"

13"(F4)L, 81

/4" 13"L, 8" 10"KL,

10" 14"L, 37/8"

71/2"L, 41/8"

91/2"L, C5

Env.L, C6 Env.L,DL Env.L

*2 11" 15"L, 11" 14"L, 10" 15"

L, 81/4" 14"L,8" 101/2"KL

*2 11" 15"L, 11" 14"L, 10" 15"

L, 81/4" 14"L,8" 101/2"KL

A3L, B4JISL 60 157g/

m2, 16 42lb

10 sheets*1

A4KL, B5JISKL, A5L, B6JISL 40 sheets*1

A6L, 11" 17"L, 81/2" 14"L, 81/2"

11"KL, 81/2" 51/2"L, 10

1/2" 71/4"

KL, 8" 13"L, 81/2" 13"L, 81/4"

13"L, 8" 10"L

Note


Non-stan-dard sizes*6

Translucent paper (A3L , B4JISL ),OHP transparencies

10 sheets*1

Translucent paper (A4KL, B5JISKL ),postcards

40 sheets*1

Adhesive labels (B4JISL, A4L) 1 sheets*1


Paper ca-pacity


33/160

Copy Paper

21

1*1 Paper weight: 20 lb, 64g/m 2*2 When you set non-standard size paper in thebypass tray, you have to specify the

size. See P.41 Copying from the Bypass Tray.*3 8K(Ba-Kai) = 267 390 mm, 10.6" 15.4"*4 16K(Shi-Lui-Kai) = 195 267 mm, 7.7" 10.6"*5 Do not stack copy paper above the Tray 2 lower limit mark. See P.105 Changing

the Paper Size in Tray 2.*6 Always set one sheet at a time. See P.41 Copying from the Bypass Tray.

Important

If you use damp or curled paper, a misfeed might occur. In such a case, tryturning over the paper stack in the paper tray. If there is no improvement,change to copy paper with less curl.

Note

When you use the bypass tray, it is recommended to set the copy paper direc-tion toL.

When you use the color paper, set it in the tray 2. Do not stack the paper abovethe lower limit mark of the tray 2.

Postcards should be fed from the bypass tray. If you load paper of the same size and in the same direction in two or more

trays, the machine automatically shifts to another tray when the tray in useruns out of paper. This function is called Auto Tray Switch. (If you put recy-cled paper in paper trays using the Special Paper Indicate menu, this functionis not available with these trays unless their settings are identical.) This savesinterrupting a copy run to replenish paper even when you make a large num-

ber of copies. You can cancel this setting. See 13. Auto Tray Switch and 14.Special Pap. Indict of the System Settings.

ReferenceIf you want to add paper, see P.89 B Loading Paper.

If you want to change the paper size, see P.103 Changing the Paper Size.

Large capacitytray

(option)

A4K 81/2" 11"K 60 105g/

m2, 16 28

lb

2,000 sheets*1


Paper ca-pacity


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Basics

22

1

Non-recommended Paper

RCAUTION:

Important

Do not use paper with any kind of coating such as:

Thermal fax paper

Art paper

Aluminum foil

Carbon paper

Conductive paper

Otherwise, a fault might occur.

Do not use copy paper that has been already copied on. Otherwise, a faultmight occur.

Note

Do not use the following type of paper because a paper misfeed might occur.

Bent, folded, or creased paper

Torn paper

Slippery paper

Perforated paper

Rough paper

Thin paper that has low stiffness

Paper with much paper dust on its surface

If you make copies on rough grain paper, the copy image might be blurred.

Do not use paper which has been copied or printed on.

Paper Storage

Note

When storing paper, the following precautions should always be followed:

Do not store paper where it will be exposed to direct sunlight.

Avoid storing paper in humid areas (humidity: 70% or less).

Store on a flat surface.

Keep open reams of papers in the package, and store as you would unopenedpaper.

Under high temperature and high humidity, or low temperature and low hu-midity conditions, store papers in a vinyl bag.

Do not use aluminum foil, carbon paper, or similar conductive paper to avoida fire or equipment failure.


35/160

Toner

23

1

Toner

Handling Toner

RWARNING:

RCAUTION:

RCAUTION:

Important

If you use toner other than that recommended, a fault might occur.

Reference

If you want to add toner, see P.91 D Changing the Toner Bottle.

Toner Storage

Note

When storing toner, the following precautions should always be followed:

Store toner containers in a cool, dry place free from direct sunlight.

Do not store toner where it will be exposed to heat.

Do not eat or swallow toner, and keep it out of reach of children.

Store on a flat surface.

Do not incinerate used toner or toner containers. Toner dust might ig-nite when exposed to an open flame. Dispose of used toner containersin accordance with local regulations for plastics.

Keep toner (used or unused) and toner containers out of reach of children.



36/160

Basics

24

1

Photo Conductor Unit (PCU)

Handling Photo Conductor Unit

RWARNING:

Photo Conductor Unit Storage

RCAUTION:

Note

When storing photo couductor units, the following precautions should al-ways be followed:

Store PCU in a cool, dark place free from direct sunlight.

Do not store PCU in a wet place. Follow the instructions on the carton box of PCU

Replacing Photo Conductor Unit

Reference

See P.93 Replacing Photo Conductor Unit (PCU)

Do not incinerate the photoconductor unit. Toner dust might ignitewhen exposed to an open flame. Dispose of the used photoconductorunit in accordance with local regulations for plastics.



37/160

25

2. Copying

Basic Procedure

AWhen the machine is set for usercodes, enter the user code withthe Number keys and then pressthe # key.

Reference

See P.48 User Codes.

BMake sure that the machine is inCopy mode.

Note

If not, press the {Copy} key.

CMake sure that there are no previ-ous settings remaining.

Note

To clear settings, press the{Clear Modes} key.

D Set your originals.

Reference

See P.27 Setting Originals.

E Set your desired settings.

F Enter the number of copies re-quired with the Number keys.

Note

The maximum copy quantitycan be set between 1 and 99 (de-fault: 99 ). See 05. Max. Copy

Q'ty in

P.117 1. General Fea-tures 2/4.

To change the number entered,press the {Clear/Stop} key andenter the new number.

G Press the Start key.The machine starts copying.

Note

To stop the machine during themulti-copy run, press the {Clear/Stop} key.

To return the machine to the ini-tial condition after copying,press the {Clear Modes} key.


38/160

Copying

26

2

System Reset

The machine returns to its initial con-dition automatically after your job isfinished, after a certain period oftime. This function is called SystemReset.

Note

You can change the System Resettime. See 04. System Reset in theSystem Settings Reference.

Auto Off

The machine turns itself off automat-ically after your job is finished, after acertain period of time. This function iscalled Auto Off.

Note

How to exit Auto Off mode de-pends on your machine configura-tion:

Press the operation switch

You can change the Auto Off time.See 09. Auto Off Timer in theSystem Settings.

You can change the default set-tings for basic functions. See P.116 Settings You Can Changewith the User Tools and UserTools (System Settings) in theSystem Settings Reference.


39/160

Setting Originals

27

2

Setting Originals

Note

Basically the originals should bealigned to the rear left corner.However, some copy functionsmay produce different results de-pending on the direction of theoriginals. For details, see explana-tions of each function.

Reference

See P.16 Originals.

Setting Originals on theExposure Glass

A Lift the platen cover or the docu-ment feeder.

Note

Be sure to open the platen coveror the document feeder by more

than 30, otherwise the originalsize might not be detected cor-rectly.

B Set the original face down on the

exposure glass. The originalshould be aligned to the rear leftcorner.

1: Reference mark

2: Scale

C Lower the platen cover or the doc-ument feeder.

Setting Originals in theDocument Feeder

Note

The original might become dirty ifit is written with a pencil or similartools.

You cannot set a multi-page origi-nal with pages of different sizes inthe document feeder. If your origi-nal contains pages of different siz-es, use the SADF function and seteach page one at a time. Alterna-tively, set pages one at a time onthe exposure glass.

Do not place any foreign objects on

the document feeder or cover itwith your hand. This could causethe size not to be detected proper-ly.

Originals Set in thedocumentfeeder

Set on theexposureglass


40/160

Copying

28

2

1: Sensor

Reference

Regarding originals that the docu-ment feeder can handle, see P.16Originals.

Setting a stack of originals in thedocument feeder

A Adjust the guide to the originalsize.

B Set the aligned originals face upinto the document feeder.

1: Limit mark

2: Document guide

Note

Do not stack originals above thelimit mark.

To avoid a multi-sheet feed,

shuffle the originals before set-ting them in the document feed-er.

When SADF mode is selected

A Set one original face up into thedocument feeder. Then press the

Start key.

The Auto Feed indicator is shownon the display.

BWhen the machine instructs youto set another original, set thenext page.

The second and subsequent origi-nals can be fed automatically with-out pressing the {Start} key.

Note

You can adjust the time the ma-chine waits before being readyfor the next original. See 04.SADF Auto Reset in P.124

3. Input/Output 1/2.


41/160

Setting Originals

29

2

Setting Non-Mstandard SizedOriginals in the DocumentFeeder

Limitation

Enter the size of your original if itis not one of the following: A3L,B4JISL, A4KL, B5JIS KL,A5KL, 11" 17"L, 81/2" 14"L,81/2" 11"KL, 5

1/2" 81/2"KL

The paper size that can be set withthis function is vertical 105

297mm (4" 11"), horizontal 128-1,260mm (5" 49").

The maximum copy paper size is297 432mm (11" 17").

You cannot use the Auto Paper Se-lect function with this function.

A Set one original face up into thedocument feeder.

B Press the key to select your de-sired paper tray or bypass tray.

C Press the # key.

Note

When you select the paper tray,go to step E.

D If you select the bypass tray instep , press the [Orig. Size] key.

E Enter the horizontal size of theoriginal with the Number keys,then press the # key.

F Enter the vertical size of the origi-nal with the Number keys, thenpress the [OK] key.

G Press the Start key.


42/160

Copying

30

2

Basic Functions

The following basic functions are ex-plained in this section.

Adjusting Copy Image DensityAuto and Manual Image Density

Selecting the Original TypeText, TextPhoto, Photo

Selecting the Copy PaperAuto Paper Select and Manual Pa-per Select

Auto Reduce/EnlargeThe machine can choose an appro-priate reproduction ratio based onthe paper and original sizes you se-lect.

Note

You can select functions to be acti-vated when System Reset is turned

on, when Energy Saver is turnedoff, or after the machine is pow-ered on. See P.116 1. GeneralFeatures 1/4.

You can change default settings forbasic functions. See P.116 Set-tings You Can Change with the UserTools.

Adjusting Copy Image DensityYou can adjust the copy image densi-ty to match your originals.

There are three ways to specify imagedensity:

Auto Image DensityThe machine automatically adjuststhe image density.

Manual Image DensityIf you require darker or lightercopies, adjust the image densityyourself.

Combined Auto and Manual ImageDensityUse when copying originals with adirty background (such as news-papers). You can adjust the fore-ground density while leaving the

background unchanged.

Reference

You can change the density levelwith the user tools. See 10. TextDensity in P.118 1. GeneralFeatures 3/4.

A Select one of the Image Densitymodes.

Auto Image Density

AMake sure that the Auto ImageDensity indicator is lit.

Note

If it is not, press the {Auto Im-age Density} key.

Manual Image Density

A Press the Auto Image Densitykey so the indicator goes out.


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Basic Functions

31

2

B Press the Lighter or Darkerkey to adjust the image densi-ty.

Combined Auto and ManualImage Density

AMake sure that the Auto ImageDensity indicator is lit.

B Press the Lighter or Darkerkey to adjust the density.

Selecting Your Original Type

Select one of the following types tomatch your originals:

TextIf you do not select any mode, youroriginals will be scanned with thesettings suitable for text originals(Text mode).

TextPhotoSelect TextPhoto when your origi-

nals contains photographs or pic-tures with letters.

PhotoDelicate tones of photographs andpictures can be reproduced withthis mode.

A Press the Original Type key andselect the original type.

Note

Press the {Original Type} key tostep through the followingtypes:

Selecting Copy Paper

There are two ways to select copy pa-per:

Auto Paper SelectThe machine selects a suitable size

of copy paper automatically basedon the original size and the repro-duction ratio.

Note

When the original is set at a dif-ferent direction from the copypaper in the paper tray the ma-chine automatically rotates theoriginal image by 90 to match

the copy paper direction. Thisapplies to the following papersizes:

No indicator lit Text

Upper indicator lit TextPhoto

Lower indicator lit Photo

Metric ver-sion

A4KL, B5JISKL

Inch ver-sion

81/2" 11"KL, 51/2"

81/2"KL (document

feeder)


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Copying

32

2

Manual Paper SelectYou can select the desired copy pa-per size manually. You can also se-lect the bypass tray.

ReferenceSee P.41 Copying from the By-

pass Tray.

Note

When you use Auto Paper Select,refer to the following table for pos-sible copy paper sizes and direc-tions (if the ratio is 100%).

Metric version

Inch version

For some originals, the originalsize might not be detected correct-ly. See P.17 Sizes Difficult to De-

tect.

When you set special paper in thepaper tray, you can have the kindof paper shown on the display. See14. Special Pap. Indict of the Sys-tem Settings.

If a paper tray has been specifiedas containing special paper, AutoPaper Select cannot use it. See 14.Special Pap. Indict.

If you specify all papers trays ascontaining special paper you can-not use Auto Paper Select.

If you set the all paper tray to spe-cial paper, you cannot use the

Auto Paper Select function.

A Select the copy paper.

Auto Paper Select

AMake sure that Auto (Auto Pa-per Select) is selected.

Manual Paper Select

A Select the paper tray or bypasstray by pressing the keys.

Whereoriginal isset Paper size and direction

Exposureglass

A3L, B4JISL, A4KL,

B5JISKL, 81/2" 13"L,

81/2" 14"L

Document

feeder

A3L, B4JISL, A4KL,

B5JISKL, A5KL, 81

/2" 13"L

Whereoriginal isset Paper size and direction

Exposureglass

11" 17"L, 81/2" 14"L,

81/2" 11"KL, 81/2"

13"L, 10" 14"L, 8" 10"K

Documentfeeder

11" 17"L, 81/2" 14"L,

81/2" 11"KL, 51/2"

81/2"KL


45/160

Basic Functions

33

2

Rotate Copy

If the direction in which your originalis set (landscape or portrait) is differ-ent from the paper you are copyingonto, this function rotates the originalimage by 90 and fits it on the copypaper. This function works whenAuto Paper Select or Auto Reduce/Enlarge are selected. See Auto PaperSelect in P.31 Selecting Copy Pa-

per and P.33 Auto Reduce/En-largeHaving the Machine Choose the

Reproduction Ratios.

Limitation

You cannot use the Rotated Copyfunction when enlarging ontoB4JIS or A3 size paper. In this case,set your original in the landscapedirection.

You cannot use the Rotated Copyfunction when Staple function isselected. See P.38 Staple.

Auto Reduce/EnlargeHaving

the Machine Choose theReproduction Ratios

The machine can choose an appropri-ate reproduction ratio based on thepaper and original sizes you select.

Limitation

You cannot use the bypass tray

with this function.Note

When you use Auto Reduce/En-large, refer to the following tablefor possible original sizes and di-rections:

Originalorientation

Paper ori-entation

Rotates theimage andcopies it

You cannot

rotate:

However,

you can ro-tate:

OriginalSize andDirection

A4, B5JIS, orA5 portrait

A4, B5JIS, orA5 land-scape

when en-larging to

when en-larging to

GCROTA0E

RR

Copy pa-per Sizeand Di-rection

B4JIS, A3 B4JIS, A3


46/160

Copying

34

2

Metric version

Inch version

The machine will choose a repro-duction ratio in the range 25400%.

When you set the originals in thedocument feeder, you can changethe reproduction ratio from 50200%.

For some originals, the original

size might not be detected correct-ly. See P.17 Sizes Difficult to De-tect.

A Press the [Auto R/E] key.

B Select the paper tray by pressingthe keys.Where

original isset

Original size and direc-tion

Exposureglass

A3L, B4JISL, A4KL,

B5JISKL, 81/2" 13"L,

81/2" 14"L

Documentfeeder

A3L, B4JISL, A4KL,

B5JISKL, A5KL, 81/2"

13"L

Whereoriginal isset

Original size and direc-tion

Exposureglass

11" 17"L, 81/2" 14"L,

81/2" 11"KL, 81/2"

13"L

Documentfeeder

11" 17"L, 81/2" 14"L,

81/2" 11"KL, 51/2"

81

/2"KL


47/160

Sort/Stack/Staple

35

2

Sort/Stack/Staple

The machine can scan your originalsinto memory and automatically sortthe copies.

Sort

Sort

Rotate Sort

Shift Sort (the optional finisherrequired or shift sort tray)

Stack

Shift Stack (optional finisher re-quired or shift sort tray)

Staple (the optional finisher required)

Limitation

You cannot use the bypass traywith this function.

Note The maximum tray capacity is as

follows. When the number of cop-ies exceeds the tray capacity, re-move copies from the tray.

Metric version

Inch version

The maximum tray capacity mightbe less than the above when you

use the Rotate Sort, or Staple func-tion.

The maximum tray capacity mightalso be reduced when copy paperis considerably curled.

SortSorting into Sets (123,123, 123)

Copies can be assembled as sets in se-quential order.

Sort

Internal tray 1 B4JIS or larger: 250

sheets (80g/m2)

A4 or smaller: 500sheets (80g/m2)

Internal tray 1(with optionalshift sort tray)

B4JIS or larger: 125

sheets (80g/m2)

A4 or smaller: 250

sheets (80g/m2)

Internal tray 2 125 sheets (80g/m2)

Finisher B4JIS or larger: 500

sheets (80g/m2) A4 or smaller: 1,000

sheets (80g/m2)

Internal tray 1 81/2" 14" or larger:250 sheets (20 lb)

81/2" 11" or small-

er: 500 sheets (20 lb)

Internal tray 1(with optionalshift sort tray)

81/2" 14" or larger:

125 sheets (20 lb)

81/2" 11" or small-

er: 250 sheets (20 lb)

Internal tray 2 125 sheets (20 lb)

Finisher 81/2" 14" or larger:

500 sheets (20 lb)

81/2" 11" or small-

er: 1,000 sheets (20lb)

21

32

1

32

1

32

1

3


48/160

Copying

36

2

Rotate Sort

Shift Sort

Three sorting methods are available:

SortCopies can be assembled as sets insequential order.

Rotate SortEvery other copy set is rotated by

90KL and delivered to the copytray.

Shift Sort (optional finisher or shiftsort tray required)Every other copy set is shifted forease of separation. The shift tray ofthe finisher or shift sort tray pro-vides this function by sliding fromside to side.

Note

To switch among Sort, Rotate Sort,and Shift Sort modes, access theuser tools. See 6. Sort on P.1253. Input/Output 2/2.

The paper sizes that can be usedwith the Rotate Sort function are asfollows:

To use the Rotate Sort function,two paper trays identical in sizeand different in direction (KL)are required.

The paper sizes that can be used inShift Sort function are as follows:

Reference

For the paper capacity of the op-

tional finisher, see P.38 Staple.

A Press the [Sort/Staple] key.

BMake sure that [Sort ] is se-lected, then press the [OK] key.

C Enter the number of copy setswith the Number keys.

Limitation

The maximum number of sets is

99.


When setting a stack of originalsin the document feeder

A Set a stack of originals in thedocument feeder, then pressthe Start key.

Metric version A4KLB5JISKLInch version 81/2" 11"KL

21

3 21

3 21

32

1

3

21

3

321

321

321

1000-sheet finisher

A3L, B4JISL, A4KL, B5JISKL, 81/

2" 13"L, 11" 17"L, 81/2" 14"L, 8

1/

2" 11"KL


49/160

Sort/Stack/Staple

37

2

After all the originals arescanned, the copies are deliv-ered to the tray.

Note

If an original is misfed, resetyour originals in the docu-ment feeder according to theinstruction on the display.The display will indicate thenumber of originals youshould return.

When setting an original on the

exposure glass or in thedocument feeder

Reference

See P.28 When SADF mode isselected

A Set the original, then press theStart key.

B Set the next original, then

press the Start key.

Note

Set the original in the samedirection as the first one.

C After all originals are scanned,press the # key.

The copies are delivered to thetray.

StackDelivering Copies inPage Batches (111, 222, 333)

The optional finisher or shift sort tray isrequired to use this function.

Copies can be assembled with eachpage set.

Shift Stack (optional finisher or shiftsort tray required)Every other page set is shifted forease of separation. The shift tray ofthe finisher or shift sort tray pro-vides this function by sliding fromside to side.

ReferenceFor the maximum tray capacity ofthe optional finisher, see P.38Staple.


B Select the [Stack ] by pressingthe key. Then, press the [OK]key.

C Enter the number of copies withthe Number keys.


21

3

333

222

111


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2


A Set a stack of originals in the

document feeder, then pressthe Start key.


When setting an original on theexposure glass or in thedocument feeder

A Set the original, then press theStart key.

Note

Start with the first page to becopied.

B Set the next original, thenpress the Start key.

Note Set the original in the same

direction as the first one.



Staple

The optional finisher is required to usethis function.

Each copy set can be stapled together.

Limitation

You cannot use the following pa-per with this function:

Post cards

Translucent paper

OHP transparencies

Adhesive labels

Curled paper

Low stiffness paper

Paper of different sizes

Note

See the tables below for allowablepaper sizes and capacities avail-able with this feature. When thenumber of copies exceeds the traycapacity, copying stops. In thiscase, remove the copies from theshift tray and then resume copy-ing.

In the following cases, the copieswill be delivered to the shift traywithout stapling.

1000-sheet finisher

Paper size A3L, B4JISL, A4KL,B5JISKL, 8" 10"KL,

81/2" 11"KL, 8" 13"L,

81/2" 13"L, 81/2" 14"L,

81/4" 13"L, 10" 14"L,

11" 17"L, 8KL, 16KKL

Stapler ca-pacity

A4, 81/2" 11" or small-

er

: 30 sheets (80g/m2, 20lb)

B4JIS, 81/2" 14" or

larger

: 20 sheets (80g/m2, 20lb)

Shift traycapacity

(A4K, 81/

2" 11"K)

1,000 sheets (80g/m2, 20lb)


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Sort/Stack/Staple

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2

When the number of copies forone set is over the stapler capac-ity.

When memory reaches 0% dur-

ing copying. When you select Staple, Sort mode

is automatically selected.

Reference

If you want to add staples, see P.107 d Adding Staples.

When staples are jammed, see P.109 e Removing Jammed Staples.

Staple position and originaldirection

Limitation

Original images are not rotated.

Note

To staple in combination withCombine: 2 pages or 4 pages

, select L paper for K origi-nals, or selectK paper forL orig-inals.


B Press the [Staple] key, then pressthe [OK] key.

C Enter the number of copy setswith the Number keys.



A Set a stack of originals in thedocument feeder, then pressthe Start key.


When setting an original on theexposure glass or in thedocument feeder

A Set the original, then press the

Start key.B Set the next original, then

press the Start key.

Note

Set the original in the samedirection as the first one.



Original setting Staplingposition

Exposureglass

DocumentFeeder

K

L


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Copying

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2

To stop scanning

When you are using the Sort, Stack, orStaple function, the originals are

scanned into memory.

A Press the Clear/Stop key.

To resume scanning

A Press the Start key.

Scanning is resumed.

Note

Scanned images in memoryare not cleared.

To clear all scanned images

A Press the Clear Modes key.

Scanning is stopped and the set-tings are cleared.

When memory reaches 0%

Scanning will be stopped if the size ofscanned image data exceeds memorycapacity.

Note

The number of originals that canbe stored in memory varies de-pending on the memory setting

and original type. The maximum number of originals

that can be stored is about 100 pag-es.

Reference

For details, see 08. Print Qualityand 09. Image Adjustment in P.117 1. General Features 2/4

To copy scanned so far originals

A Press the [Print] key.The scanned pages are delivered tothe tray then the image data inmemory is cleared.

B Remove the copies and continuecopying by following the instruc-tions on the display.

To cancel the copy operation

A Press the [Clear] key.Scanning is stopped and the set-tings are cleared.


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Copying from the Bypass Tray

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2


The optional bypass tray is required to use this function.

Use the bypass tray to copy onto OHPtransparencies, adhesive labels, trans-lucent paper, post cards, and copy pa-per that cannot be set in the papertray.

Note

The machine can automatically de-tect the following sizes as standardsize copy paper:

If you do not use standard sizecopy paper, you should input ver-tical and horizontal dimensions.

The sizes that you can input are asfollows:

ReferenceFor details about paper capacity ofthe bypass tray, see P.19 CopyPaper.

A Open the bypass tray.

B Push up the paper guide releaselever.

1: Paper guide release lever

C Lightly insert the copy paper facedown and adjust the paper guide.

Metricversion

A3L, A4L, A5L, 8" 13"L

Inchversion

11" 17"L, 8 1/2" 14"L,

8" 13"L, 81/2" 11"L,

51/2" 81/2"L

Metricversion

Vertical: 90 305mm

Horizontal: 148 432mm

Inchversion

Vertical: 3.5" 12"

Horizontal: 6.0" 17.0"


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Copying

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2

1: Horizontal size

2: Vertical size

3: Extender

4: Paper guide

Important

If the guides are not flush withthe copy paper, a skew image orpaper misfeeds might occur.

Note

Do not stack paper over the lim-it mark; otherwise a skew imageor paper misfeeds might occur.

Set the direction of the copy pa-per toL.

Swing out the extender to sup-port larger size copy paper(larger than A4L, 81/2" 11"L).

Fan paper to get air between thesheets and avoid a multi-sheetfeed.

When copying onto OHPtransparencies

A Lightly insert the OHP trans-parencies face up and adjustthe paper guide.

Important

The side of OHP transparen-cies that is copied is fixed. Be-fore you set the OHP

transparencies in the bypasstray, check the cutting posi-tion of the OHP transparen-cies.

D Push down the paper guide re-lease lever.

is selected automatically.

Note

If you set A4, 81/2" 11" or larg-er copy paper, hold the edge ofthe paper and push down thepaper guide release lever.

If you do not push down the pa-per guide release lever, a mis-feed might occur.

When copying onto non-standardsize copy paper

Important

You should specify the size of

copy paper to avoid paper mis-feeds.


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A Press the # key.

B Press the [Pap.Size] key.

C Select [Custom Size] key bypressing the key. Then pressthe [OK] key.

D Enter the horizontal size of thepaper with the Number keys,then press the # key.

Note

To change the number en-tered, press the {Clear/Stop}key and enter the new num-

ber.

E Enter the vertical size of the pa-per with the Number keys,then press the [OK] key.

Note

To change the number en-tered, press the {Clear/Stop}key and enter the new num-

ber. When you copy onto plain

paper, go to stepG.

F Press the [Pap.Type] key whencopying onto thick paper.

G Select [Non Standard] by press-ing the key. Then press the[OK] key.

H Press the [Exit] key.

When copying onto non-detectedstandard size paper

Important

You should specify the size ofpaper to avoid paper misfeeds.

A Press the # key.

B Press the [Pap.Size] key.


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C Select the [Std. Size] by pressingthe key, then press the [Cus-tom] key.

D Press the [ Next] key until yourdesired size is displayed.

E Select the desired size bypressing the keys. Thenpress the [OK] key.

Note

When copying onto plain pa-per, go to stepF.

F Press the [Pap.Type] key whencopying onto thick paper.

G Select the [Non Standard] bypressing the key. Then pressthe [OK] key.

Important

You should specify the sizeof copy paper to avoid papermisfeeds.

E Set your originals, then press theStart key.


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ProgramStoring Your Copy Settings in Memory

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2

ProgramStoring Your Copy Settings inMemory

You can store frequently used copyjob settings in machine memory, andrecall them for future use.

Storing Your SettingsYou can store your settings youfrequently use.

Deleting A ProgramYou can delete a stored program.

Recalling A ProgramYou can recall a stored program.

Note

You can store up to ten programs.

You can select the standard modeor program No. 10 as the mode to

be set when modes are cleared, themachine is reset, or immediately

after the operation switch is turnedon.

Paper settings are stored based onpaper size. So if you place morethan one paper tray of a same size,the paper tray prioritized with theuser tools will be selected first. See12. Pap.Tray Priority in the Sys-tem Settings Reference.

Programs are not cleared by turn-ing the power off or by pressingthe {Clear Modes} key. They arecanceled only when you delete oroverwrite them with another pro-gram.

Storing a Program

A Edit the copy settings so that allfunctions you want to store in thisprogram are selected.

B Press the Program key.

C Press the [Store] key.

DSelect the program number youwant to store these settings inwith the keys. Then pressthe [OK] key.

When the settings are successfullystored, them symbol appears.

Note

Program numbers with m al-ready have settings in them.

If this program number is al-ready being used, the machinewill ask you if you wish to over-write it - press the [Yes] or [No]key.


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2

Deleting a Program

You can delete a stored program.

A Press the Program key.

B Press the [Delete] key.

C Select the program number youwant to delete with the keys.Then press the [OK] key.

D Press the [Yes] key.

Note

To cancel the deletion, press the[No] key.

E To delete another program, repeatsteps and .

F Press the [Exit] key.

Recalling a Program

You can recall a stored program.

A Press the Program key.

B Select the program number youwant to recall with the keys.Then press the [OK] key.

The stored settings are displayed.

Note

You can only select programnumbers marked with the msymbol.

C Set your originals, then press theStart key.


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Other Functions

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2

Other Functions

Energy Saver ModeSavingEnergy

If you do not operate the machine fora certain period after copying, orwhen you press and hold the {EnergySaver} key for more than one second,the display goes blank and the ma-chine enters Energy Saver mode.When you press the {Energy Saver}

key again, when the originals are setin the document feeder, or when theplaten cover or document feeder isopened, the machine returns to theready condition. In Energy Savermode, the machine uses less electrici-ty.

Energy Saver mode makes a two-stepreduction in electricity: one for the pe-riod up to the time set for Low Power

mode, the other for the period afterthat time.

Note

The period for which the machineremains in Energy Saver mode (i.e.the period until the mode is turnedoff to return to the ready condi-tion) varies with the effectivenessof energy saving.

Reference

See 06. Panel Off Timer, 07. En-ergy Saver Level, 08. EnergySaver Timer of the System Set-tings Reference.

InterruptTemporarilyStopping One Job to CopySomething Else

You can make urgently needed copiesduring a multi-copy run.

Note

The procedure for making inter-rupt copies depends on which

kind of operation the machine iscurrently carrying out.

While a document is being fed

A Press the Interrupt key.The key indicator lights.

B Remove the originals currently

set for copying, and set your orig-inals for interrupt copying.

Reference

For functions that cannot beused together with this func-tion, see P.80 CombinationChart.

C Press the Start key.

The machine starts making yourcopies.

D After interrupt copying, removethe originals for interrupt copy-ing and the copies.

E Press the Interrupt key again.The key indicator goes off.

FReset the previous originals.Then press the Start key.


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Note

The previous copy settings arerecalled and the previous copy

job can be resumed by pressing

the {Start} key.

Interrupting copying after alloriginals have been fed

A Press the Interrupt key.The Interrupt key lights and copy-ing will stop.

B Set your original.Reference

For functions that cannot beused together with this func-tion, see P.80 CombinationChart.

C Press the Start key.The machine starts making your

copies.

DWhen copying is complete, re-move your originals and copies.

E Press the Interrupt key again.The Interrupt indicator goes out.

F Press the Start key.The previous copy job settings will

be restored and the machine willcontinue copying from where itleft off.

User Codes

When user codes are turned on, oper-ators must input their user codes be-

fore the machine can be operated. Themachine keeps count of the numberof copies made under each user code.

Note

When user codes are turned on,the machine will prompt you foryour user code after the powerswitch is turned on or System Re-set comes into effect.

To prevent others from makingcopies using your user code, pressthe {Clear Modes} and {Clear/Stop}keys simultaneously after copying.

Reference

For setting user codes, see P.1191. General Features 4/4.

Auto StartEntering CopyJob Settings During the Warm-up Period

If you press the {Start} key during thewarm-up period, the {Start} key will

blink and your copies will be made assoon as warm-up finishes.

AMake any adjustments to copysettings during the warm-up peri-od.

B Set your originals.

C Press the Start key.The {Start} key indicator alternate-ly flashes red and green.

Note

To cancel Auto Start, press the{Clear/Stop} key.


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Other Functions

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Original Tone

The key tone sounds and an errormessage is displayed when you leave

your originals on the exposure glassfor about two seconds after copying.

Note

To cancel this function, see 06.Original Tone on P.117 1. Gen-eral Features 2/4.

How to Set the Papers with

LetterheadYou can make the copies on the pa-pers with letterhead.

When you want to make one sidedcopies

A Set your original on the exposureglass.

B Set the papers in the tray with thefirst page face-up.

For the orientation, see the illustra-tion below.

When you want to make two sidedcopies

A Set your original on the exposureglass.

B Store the papers in the tray withthe first page face-down.

For the orientation, see the illustra-tion below.


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Copying

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Preset Reduce/EnlargeReducing andEnlarging Using Preset Ratios

You can select a preset ratio for copy-ing.

Note

You can select one of 12 preset ra-tios (5 enlargement ratios, 7 reduc-tion ratios).

You can change the preset ratios toother ratios you frequently use. See

07. Re./En. Priority in

P.1171. General Features 2/4.

You can select a ratio regardless ofthe size of an original or copy pa-per. With some ratios, parts of theimage might not be copied or mar-gins will appear on copies.

Copies can be reduced or enlargedas follows:

Metric version

*1 When you set the originals in thedocument feeder, you cannot use

25% and 400 % ratio.Inch version

Ratio (%)Original Copypaper size

400*1 (enlargearea by 16)

--

200 (enlarge areaby 4)

A5A3

141 (enlarge area

by 2)

A4A3, A5A4

122 FA3, A4B4JIS

115 B4JISA3

93 A little reduced.

87 A3B4JIS

82 FA4, B4JISF

71 (reduce area

by 1/2)

A3A4, A4A5

65 A3F

50 (reduce area

by

Aficio 220 Ricoh

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